| Article Owner | IT |
| Supporting Teams | Finance, Accounting, People Team |
| Audience | All Nintex employees eligible for peripheral reimbursement |
| Status | Published |
Purpose
This article explains how eligible Nintex employees can submit a reimbursement request for approved peripheral equipment through Concur.
Peripheral reimbursements are part of the Nintex Peripheral Equipment Policy. Under this policy, eligible new hires may submit approved peripheral expenses up to $300 or local equivalent within 45 days of hire, and eligible existing employees may submit approved refresh expenses according to the defined refresh cycle.
Helpful Links
Applies To
This article applies to Nintex employees who are eligible for reimbursement under the Peripheral Equipment Policy.
Examples of eligible peripheral equipment may include:
- Monitor
- Keyboard
- Mouse or trackpad
- Webcam
- Headset or work-appropriate audio device
- Docking station or connectivity adapter
- Other approved work-related peripheral accessories
Before You Begin
Before submitting your reimbursement request, confirm the following:
- Your purchase is for an approved work-related peripheral.
- Your total reimbursement request does not exceed the applicable allowance.
- You have an itemized receipt showing the item purchased, purchase date, vendor, and amount.
- Your expense is being submitted within the applicable eligibility window.
- You are using the designated Concur expense type: Peripheral Equipment Reimbursement Benefit
All reimbursements must be accompanied by a receipt and submitted through Concur.
How to Submit a Peripheral Reimbursement in Concur
Step 1: Create a New Expense Report
Navigate to Concur and create a new expense report. Enter a clear report name, such as:
Peripheral Reimbursement - [Employee Name] - [Month Year]
Example: Peripheral Reimbursement - Jane Smith - July 2026
Step 2: Add the Reimbursement Expense
Add a new expense to the report and select the Peripheral Equipment Reimbursement Benefit expense type.
Step 3: Complete the Expense Details
Complete all required fields and provide an appropriate business purpose.
Example: Peripheral equipment reimbursement for external monitor and keyboard under the Nintex Peripheral Equipment Policy. New-hire allowance submission within 45 days of hire.
Step 4: Attach Receipt Documentation
Attach the itemized receipt showing:
- Vendor or retailer
- Item purchased
- Purchase date
- Amount paid
- Proof of payment, where required by the standard Concur process
Expense reports without a receipt/invoice or Missing Receipt Affidavit may not be processed.
Step 5: Save and Submit the Report
Save the expense, add any additional eligible purchases to the same report if needed, and submit the report for approval. Once approved, reimbursement will be deposited into the bank account associated with the employee's Concur profile.
Comments